The Best Business Phone Systems in Sonoma County, CA

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Business Phone Systems in Sonoma County

Robust, Scalable Business Phone Systems in Sonoma County, CA

As telecom technology continues to evolve, deciding which business phone system in Santa Rosa are best for your office is an ongoing challenge for IT departments. Whether you need a large corporate integration or a small business telephone system in Santa Rosa, Aptera helps you integrate them seamlessly into your myriad of systems and workflow. Starting with a basic understanding of PBX, VoIP systems and other available options will help you make a decision that meets the ever changing telecommunication needs of your business.

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Selecting VoIP Business Phone Systems in Santa Rosa, Petaluma and Rohnert Park

VoIP (Voice over Internet Protocol) phone systems that transmit, forward and route phone calls over the Internet have changed telephony forever. Aptera partners walk you through every step setting up your VoIp phone system in Santa Rosa, Petaluma, Rohnert Park and Windsor from choosing features, installation and training. These cloud bases virtual PBX systems in Santa Rosa are often the first choice for new and small businesses because of flexibility in features, increased reliability, and lower setup costs.

Cloud Based VoIP/Virtual PBX Systems

Cloud based VoIP or virtual PBX (private branch exchange) business phone systems are hosted on a secure, shared, off-site data center. This allows non-tech employees to set up and use the virtual software platform to make or receive phone calls in the office, at remote locations, and even at home. Virtual PBX technology means less IT troubleshooting on the user side, a multitude of available features, and no requirements to spend money on hardware installations or upgrades. You buy the business phones, pay for monthly service, add SIP Trunks as necessary, that's it. The knock against full VoIP systems in Santa Rosa, Petaluma and Rohnert Park has been reliability because if there is a localized Internet outage you temporarily lose all service.

Locally Hosted PBX

Locally hosted, or premise based traditional PBX is installed, managed, and maintained at the business site—usually in a server closet with other hardware. While the functions are very similar to cloud based systems, it should be noted that all features are provided by the installed equipment at your location. You get more control with a PBX system installation in Santa Rosa, Petaluma, Rohnert Park and Windsor but upgrades can be costly as new equipment must be purchased, installed, and configured by someone on your staff. Run through traditional copper wiring and switches to handle transfers, extensions, and directories, they offer maximum reliability. VoIP systems are gaining in dependability as technology continues to advance. The tide is turning against traditional PBX networked office phone systems in Sonoma County as the expense to set up and maintain the infrastructure is too great and cloud based options for SIP trunking with a web interface are increasingly reliable.

The Big Picture

It can be easy to lose sight of the ultimate goal when reviewing features, weighing the requests of internal departments, and looking at up-time charts. Your head may start to spin as you evaluate business phones from Panasonic, Nortel, NEC and dozens of other brands. Just keep in mind that reliable service, valuable features, and an affordable plan are important and one size does not fit all:

Small Business Phone Systems in Santa Rosa (5 to 100 Users)

Medium and small businesses are best using either land line phone systems or cloud based VoIP services. Landlines offer the basic features such as voicemail, caller ID, and even call transfer without adding hardware to older systems. As you grow and need advanced features such as an auto-attendant you may want to make the jump to cloud based VoIP services.

Large Corporate Systems (Over 100 Users)

Larger businesses with an on-staff IT department can consider a locally hosted PBX system, as they already have the personnel in place to set up and maintain the system. Only with this economy of scale can businesses justify the investment in both equipment and manpower.

High Volume Call Center Telephone Systems

A VoIP system with virtual PBX is typically the best option for call centers fielding over 500 calls per day. Features available with a virtual PBX system such as call distribution, hierarchy routing, overflow queues, and real-time monitoring allow the call center to run smoothly.

Multi-Location Phone Systems in Sonoma County, CA

Cloud based VoIP can handle your multi-location business with ease and allows you to use one interface to manage and control your call details. If you have locations 5 locations across Santa Rosa, Petaluma, Rohnert Park, Windsor and Healdsburg, a business phone system that isn't reliant on IT staff in Santa Rosa makes the most sense. No centralized IT department needed and your security department can still monitor all data remotely.

Phone Systems For Remote & Mobile Workforce

Utilize a VoIP system for remote workers with complete virtual office functionality. Employees can integrate existing mobile phones to take or transfer calls in a remote location and change routing on the fly.

Overwhelming Feature Options

When IT managers are trying to upgrade their office phone system in Santa Rosa, Petaluma and Rohnert Park it is easy for 'feature bloat' to grind the process to a halt. There are an immense number of valuable features to choose from but your primary decision maker for telephone systems must be able to decide which feature are necessary, which add some value, and which are just useless bells and whistles.

Meeting Minimum Requirements For Connectivity

Modern high tech office communications systems that combine faxes, video conferencing, data flow management, landlines and cell phones are data intensive . If your building is still wired with old copper wire you will need to upgrade to a fiber optic line to meet these demands. Corporate sized telecommunication systems need WAN (wide area network) for higher speed connectivity between multiple office over large distances. Requirements include at least a T1 line at each location and CAT 5 (category 5 twisted pair) connections for up to 1000 MHz. Fiber optic networks can connect directly into your business phone system in Santa Rosa circumventing the need for traditional landlines in new buildings. For very large offices with high data demands where a T1 might not cut it you may need a stronger connection to the internet backbone with OC48 (Optical Carrier Level) up to 2.5 Gigabits/second or OC192 up to 10 Gigabits/second.

Beyond the Features

System Training

Find out how much training is offered by the Sonoma County telecommunications contractor? Also find the average time it takes to set each employee up.

Tech Support

If your phones ever go down you need a tech support team with a quick response time. Ask how technical issues are handled and prioritized and what average response times for problems such as noise on the line or non-working extensions.

Reliability

For most companies, when their telephone system crashes they start losing money immediately. Ask for documented up-time averages for other business similar in size to your own prior to deciding. If they cannot guarantee near 100% up-time then find another system.

Keep Costs in Check

What will a phone system cost in Santa Rosa for my sized business? This is a major factor when ultimately selecting a system but quick, cookie cutter pricing rarely reflects the final price you pay. Considering upfront installation and equipment costs versus lifetime costs when comparing bids is critical but not always easy. Does money need to be spent on wiring and infrastructure? Are there software setup fees? Who owns the phones? Most Sonoma County telephone system prices are highly custom and contractors swap similar telecom jargon so make sure everything is clear and itemized on every bid.

Scalability

To make sure you can handle future growth - both employee count and data flow - keep platform scalability in mind during the discovery phase. Your telephone system must accommodate new technology such as video conferencing, live chat customer service functions and anything else your operations department throws at you. Also what happens if you need to downsize, are you contractually obligated to keep paying for a certain number of lines? In general, VoIP systems in Santa Rosa are the most flexible and you can typically add or remove users in seconds on your web interface.

Questions to Ask of Your Business Phone System Provider

Can I keep my current phone number?

Yes, number portability is recognized nationwide from all carriers.

My customers are out of state—can I use a different area code?

Yes, nearly all VOIP service providers in Santa Rosa offer the ability to choose a number from any US area code.

How is the training conducted?

Most small business phone system companies in Santa Rosa offer a combination of training over the phone, video tutorials or online training. Larger companies with more complex telephone systems with long lead times for installation usually include on site training for the in-house tech department (for integration into Salesforce or other external systems) and for regular employees just before launch.

Do you belong to any associations?

In general a phone system contractor who belongs to associations hold themselves to a higher standard and make their track record more public. If they belong to USTelecom for example that should be a step towards earning your trust.

Do I purchase or lease the phone equipment?

Whether you lease or buy business phones in Santa Rosa will depend on the type of system and provider you choose. Most telecom companies lease the equipment to you and provide upgrades periodically to ensure you have the latest technology.

What if my system goes down?

Many providers have a back-up plan in place to allow calls to be re-routed until tech support can resolve the issue.

Is line maintenance included in my plan?

Some, but not all, providers include line maintenance.

Keeping Your Phone System Secure

Thousands of customer details, credit card numbers, and other secure data pass through phone systems in Santa Rosa, Petaluma, Rohnert Park and Windsor every single day. Security always needs to be a top concern with hacking, toll fraud, and eavesdropping all commonplace and known weaknesses in IP phone system security. Secure phone systems employ firewall technology, signaling and device encryption, and password-coded user features.

Additionally, remember to always:

The NIST www.csrc.nist.gov and GSA www.gsa.gov also offer guidance for implementing corporate standards that protect your company and your clients.

Sonoma County Cities Served

Business Phone Systems Santa Rosa, CA

Sonic:net Inc Sales

2260 Apollo Way
Santa Rosa, CA 95407

Hartley & Associate Answering Service

333 S E St
Santa Rosa, CA 95404

Courtcall Llc

50 D St
Santa Rosa, CA 95404

A Answering Service From Signius

850 2nd St, Ste C
Santa Rosa, CA 95404

Direct Line Answering Service


Santa Rosa, CA 95401

Santa Rosa Business Phone Systems Costs:

Santa Rosa business phone systems costs $392, voip phone systems costs $178.

Business Phone Systems Petaluma, CA

Adobe Telcom Inc

720 E Washington St
Petaluma, CA 94952

Petaluma Business Phone Systems Costs:

Petaluma business phone systems costs $343, voip phone systems costs $156.

Business Phone Systems Rohnert Park, CA

Rohnert Park Business Phone Systems Costs:

Rohnert Park business phone systems costs $413, voip phone systems costs $187.

Business Phone Systems Windsor, CA

Windsor Business Phone Systems Costs:

Windsor business phone systems costs $357, voip phone systems costs $162.

Business Phone Systems Healdsburg, CA

Healdsburg Business Phone Systems Costs:

Healdsburg business phone systems costs $413, voip phone systems costs $187.

Business Phone Systems Sonoma, CA

Sonoma Business Phone Systems Costs:

Sonoma business phone systems costs $390, voip phone systems costs $177.

Business Phone Systems Cloverdale, CA

Cloverdale Business Phone Systems Costs:

Cloverdale business phone systems costs $392, voip phone systems costs $178.

Business Phone Systems Sebastopol, CA

Sebastopol Business Phone Systems Costs:

Sebastopol business phone systems costs $430, voip phone systems costs $195.

Business Phone Systems Cotati, CA

Cotati Business Phone Systems Costs:

Cotati business phone systems costs $388, voip phone systems costs $176.

Business Phone Systems Guerneville, CA

Guerneville Business Phone Systems Costs:

Guerneville business phone systems costs $392, voip phone systems costs $178.

Adobe Telcom Inc

720 E Washington St
Petaluma, CA 94952

Sonic:net Inc Sales

2260 Apollo Way
Santa Rosa, CA 95407

Hartley & Associate Answering Service

333 S E St
Santa Rosa, CA 95404

Courtcall Llc

50 D St
Santa Rosa, CA 95404

A Answering Service From Signius

850 2nd St, Ste C
Santa Rosa, CA 95404

Direct Line Answering Service


Santa Rosa, CA 95401
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Business Phone Systems in Sonoma County, CA

Business Phone Systems Sonoma County, CA

VOIP Phone Systems in Sonoma County, CA

VOIP Phone Systems Sonoma County, CA

PBX Phone Systems in Sonoma County, CA

PBX Phone Systems Sonoma County, CA

Get Pricing on Business Phone Systems in Sonoma County, CA

Sonoma County Business Phone Systems

Business Phone Systems in Sonoma County

Average Cost: $426 per employee
Starting At: $151

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CityAvg. CostLow CostHigh Cost
Annapolis $323$171$848
Bodega $352$156$681
Bodega Bay $335$184$777
Camp Meeker $397$155$774
Cazadero $353$184$868
Cloverdale $392$141$892
Cotati $388$151$715
Duncans Mills $380$146$720
Eldridge $356$171$673
Forestville $353$150$872
Fulton $406$165$883
Geyserville $418$152$825
Glen Ellen $356$182$756
Graton $381$151$797
Guerneville $392$166$740
Healdsburg $413$187$893
Jenner $404$185$713
Kenwood $413$147$767
Monte Rio $376$174$692
Occidental $333$143$843
Penngrove $370$155$820
Petaluma $343$154$818
Rio Nido $352$151$672
Rohnert Park $413$144$682
Santa Rosa $392$172$791
Sebastopol $430$181$724
Sonoma $390$179$837
Stewarts Point $335$183$773
The Sea Ranch $378$153$812
Valley Ford $331$154$745
Windsor $357$143$855
Sonoma County VOIP Phone Systems

VOIP Phone Systems in Sonoma County

Average Cost: $193 per employee
Starting At: $78

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CityAvg. CostLow CostHigh Cost
Annapolis $147$88$397
Bodega $160$80$319
Bodega Bay $152$95$364
Camp Meeker $180$80$362
Cazadero $160$95$406
Cloverdale $178$72$418
Cotati $176$78$335
Duncans Mills $172$75$337
Eldridge $161$88$315
Forestville $160$77$408
Fulton $184$85$413
Geyserville $190$78$386
Glen Ellen $161$94$354
Graton $173$78$373
Guerneville $178$85$346
Healdsburg $187$96$418
Jenner $183$95$334
Kenwood $187$76$359
Monte Rio $170$90$324
Occidental $151$74$394
Penngrove $168$80$384
Petaluma $156$79$383
Rio Nido $159$78$315
Rohnert Park $187$74$319
Santa Rosa $178$89$370
Sebastopol $195$93$339
Sonoma $177$92$392
Stewarts Point $152$94$362
The Sea Ranch $172$79$380
Valley Ford $150$79$349
Windsor $162$74$400
Sonoma County PBX Phone Systems

PBX Phone Systems in Sonoma County

Average Cost: $528 per employee
Starting At: $174

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CityAvg. CostLow CostHigh Cost
Annapolis $401$197$859
Bodega $437$179$690
Bodega Bay $416$212$787
Camp Meeker $493$179$784
Cazadero $437$212$880
Cloverdale $486$162$904
Cotati $481$174$725
Duncans Mills $471$168$729
Eldridge $441$197$682
Forestville $438$173$883
Fulton $504$190$894
Geyserville $519$175$836
Glen Ellen $441$209$766
Graton $473$174$807
Guerneville $486$191$749
Healdsburg $512$216$905
Jenner $501$213$722
Kenwood $512$170$777
Monte Rio $466$201$700
Occidental $413$165$854
Penngrove $458$179$831
Petaluma $426$177$828
Rio Nido $436$174$681
Rohnert Park $512$165$691
Santa Rosa $486$198$801
Sebastopol $533$209$734
Sonoma $484$206$848
Stewarts Point $415$210$783
The Sea Ranch $469$176$822
Valley Ford $411$177$755
Windsor $442$165$866
Sonoma County KSU Phone Systems

KSU Phone Systems in Sonoma County

Average Cost: $409 per employee
Starting At: $170

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CityAvg. CostLow CostHigh Cost
Annapolis $310$192$843
Bodega $338$174$677
Bodega Bay $322$206$772
Camp Meeker $381$174$769
Cazadero $339$206$863
Cloverdale $376$158$887
Cotati $372$169$711
Duncans Mills $365$164$715
Eldridge $341$192$669
Forestville $339$168$866
Fulton $390$185$877
Geyserville $402$171$820
Glen Ellen $341$204$751
Graton $366$169$792
Guerneville $376$186$735
Healdsburg $397$210$888
Jenner $388$208$709
Kenwood $396$165$762
Monte Rio $361$195$687
Occidental $320$161$837
Penngrove $355$174$815
Petaluma $330$172$813
Rio Nido $338$169$668
Rohnert Park $397$161$677
Santa Rosa $376$193$786
Sebastopol $413$203$720
Sonoma $375$201$831
Stewarts Point $321$205$768
The Sea Ranch $363$172$806
Valley Ford $318$172$741
Windsor $343$161$850